How to Share WODs with Your CrossFit Box Using Group Programs

You know the drill, right? It's Monday morning. 5:30 AM. You've got coffee in one hand, your programming notes in the other, and about thirty Facebook messages asking what today's WOD is going to be. You scribble it on the whiteboard, post it to Instagram, send it in the group chat—then someone inevitably changes their mind at 3 PM and you're scrambling to update everyone.

There's gotta be a better way.

Turns out, there is. And it's not about adding more apps to your workflow. It's about using the one tool that actually makes sense: TrainingPro's group programs. Now, I'm not here to sell you on fancy features you'll never use. This is about getting WODs to your people—clean, simple, and without the morning chaos.

Why Group Programs Work for CrossFit

Here's the thing about CrossFit boxes: you're not a one-on-one trainer—you're coaching a tribe. Traditional training software? Yeah, it's built for personal trainers working with individual clients. But your reality? You've got 50, 100, maybe 200 members who all need the same WOD. Creating a separate program for each person? That's insanity, and honestly, it won't work.

Group programs are different. One program. Unlimited members. Everyone gets access through the mobile app. Simple.

What makes this perfect for CrossFit specifically? Let me break it down:

Setting Up Your First WOD Program (It's Simpler Than You Think)

Alright, let's get practical. Here's how to actually do this:

Step 1: Create Your Group Program

Open up the TrainingPro portal. Navigate to "Training Plans" and hit "New." When it asks you to select a program type—grab the "Group" option (not personal). I know, it seems obvious, but people forget this step more often than you'd think.

Name it something clear. "Daily WODs - January 2025" works. "Murph Mondays" works. "Sarah's Chaos Programming" also works—whatever makes sense for your box. The key is being specific enough that your athletes know what they're signing up for.

Add a quick description too. "Daily CrossFit WODs for the entire box. Includes strength, metcon, and recovery programming." Something like that. It helps set expectations.

Step 2: Build Out Your WOD Schedule

This is where it gets fun—or boring, depending on your personality. You're essentially mapping out your programming into a format that makes sense:

• Weeks: Maybe Week 1 is "Back Squat Cycle," Week 2 is "Gymnastics Focus," Week 3 is "Hero WODs"—you structure it however you program your cycles.

• Training Units: These are your individual WODs. Monday Metcon. Tuesday Skill + Strength. Wednesday Chipper. You get the idea.

• The Details: This is where TrainingPro shines. For each movement, you can add descriptions, scaling options, time caps, scoring methods—everything your athletes need to actually do the workout correctly.

Don't have instructional videos yet? That's fine. You can add them later, or link to resources you already use (like your box's YouTube channel, or that demo video from last year that you're weirdly proud of).

If programming structure and admin are your bottlenecks, cross-reference this with The Admin Automation Advantage: Why Your Spreadsheet Is a Business Liability so your backend tools stop slowing you down.

Step 3: Add Your Members

Here's where it gets real. Go to your program's detail page. You'll see an "Add Client" option. Click it, search for members (or add new ones if needed), and they're in.

Here's the cool part: they automatically get access through their mobile app. No complicated sign-up process. No "download this specific app and enter this code." They already use TrainingPro, so it just... appears on their dashboard.

Add members individually, or bulk-import if you've got a CSV of your athlete roster. Either way works.

What a Week Looks Like (Real Example)

Let me show you what this actually looks like in practice. Here's a sample week structure:

Monday - Strength Day

• Back Squat: 5x5 @ 75%
• Accessory: Leg Curls + Calf Raises
• Metcon: 15-min AMRAP of rowing, burpees, and kettlebell swings

Tuesday - Metcon

• The classic "Fran" format: 21-15-9 thrusters and pull-ups
• Time cap: 10 minutes
• Scaling: ring rows instead of pull-ups, lighter barbell weights

Wednesday - Skill Work

• 20 minutes of handstand progression practice
• Short burner WOD: 5 rounds of 200m run + 10 HSPU

Thursday - Hero WOD

• "Murph" (if you dare)
• 1 mile run, 100 pull-ups, 200 push-ups, 300 squats, 1 mile run
• Scaling options laid out clearly for different fitness levels

Friday - Partner Workout

• Synchro deadlifts and synchro burpees
• Shared reps, alternating movements—you know the drill

Saturday - Long Chipper

• Multiple movements chained together
• Emphasis on pacing and strategy

Each of these gets its own training unit. Each gets proper descriptions, scaling options, movement standards. And when you update anything—because the workout didn't quite land the way you wanted—all your members see it instantly.

For a deeper dive into retention and member experience once your delivery is dialled in, pair this with The 50/50 Retention Secret: Why Relationships and Results Are Non‑Negotiable.

How Your Athletes Actually Use This

I should probably explain what this looks like from the other side, right? Let's walk through the member experience:

Your athlete opens the TrainingPro mobile app. They log in (same account they use for everything else—no extra passwords or usernames to remember). On their dashboard, they see the program you added them to. "Daily WODs - January 2025," or whatever you named it.

They tap on it. The program overview loads—maybe it's a 12-week cycle, or a month of programming, whatever you set up. They navigate to the current week.

Inside each week, there are the daily WODs. Monday, Tuesday, Wednesday—all laid out. They tap on today's workout.

Now they see everything: the warm-up protocol you recommend, the main workout with all the movements and rep schemes, the cool-down. Scaling options are right there. Exercise demos are accessible. They can read through movement standards before they even step foot in your box.

During the WOD, they can log their time or score. After, they can add notes. "Felt heavy today." "Scaled to ring rows." "PR!" Those notes sync back to your dashboard—so you know how things are landing.

They can also look ahead. Maybe they want to plan their week, or see what's coming on Saturday. It's all there, accessible, organized.

You know what the best part is? They stop texting you asking "what's the WOD?" Because the answer lives in their pocket.

What This Actually Saves You (The Benefits, Honestly)

Let's talk time. Because I know you're thinking about ROI and all that business stuff.

Before: You spend maybe 15-20 minutes every morning posting to different platforms. Formatting Instagram posts takes time. Responding to "what's the WOD" messages eats another chunk. And when you need to make changes? You're updating multiple channels, which means multiple opportunities to forget something.

After: You create the program once (or update it in one place), and everyone with access sees it instantly. Maybe 5 minutes of your day, max. The rest is automated.

You're also saving money. Posting to Instagram requires constant content creation—photos, videos, stories. Using group programs? Your programming is your content. No need for fancy graphic design or video editing just to share a workout.

Then there's the professional credibility thing. When your programming lives in a legitimate training app instead of scattered across social media, people take it more seriously. Your members start treating their training like, well, training—not just something to glance at between cat videos and memes.

If you’re still running most of your business from messy sheets, The Admin Automation Advantage: Why Your Spreadsheet Is a Business Liability is essential reading.

And scaling? Oh, this is good. You start with 30 members. Then you add 20 more. Then another 50. It doesn't matter. Adding someone to a group program takes literally seconds. Creating 100 individual programs would take... well, let's not even go there.

What Your Members Get (Spoiler: They Love This)

Your athletes benefit too, obviously. Here's what they appreciate:

Always-on access. Can't remember the WOD when you get to the gym? Pull out your phone. On vacation and want to do the home version? It's there. Need to check scaling options mid-workout? No problem.

Better planning. They can see their whole week at once, which means they can plan around work schedules, family stuff, travel—all the real-world chaos that makes CrossFit programming difficult. When they know what's coming, they can prepare mentally and physically.

Exercise demos and standards. Not everyone has your coaching cues memorized. Having movement standards and videos accessible means less confusion, fewer questions, and—honestly—better movement quality when you're not around to watch everyone.

Progress tracking. Over time, seeing their scores logged creates this nice little historical record of improvement. That's motivating. It's also helpful when you're having programming conversations with individual athletes.

It just feels legitimate. When your box programs professionally, your members train more seriously. That's not marketing speak—it's just how psychology works. The platform matters.

A Few Pro Tips (From People Who Actually Do This)

Okay, So How Do I Actually Start?

The Bottom Line

Ready to stop the multi-platform posting dance and start actually delivering your WODs efficiently? Your future self (and your inbox) will thank you.

If you want to tighten the rest of your system around this, follow it up with The Free Session Trap: Why Value Beats Free for Client Retention and The Unofficial PT Education: 12 Lessons They Don’t Teach You on the Course so your offer, operations and retention all line up.